PTO Treasurer Forms

 

Reimbursement Form

To request a check for reimbursement of an expense paid by a committee member, submit a completed Reimbursement Request form plus original or copies of receipt(s). Please have the Committee Chairperson authorize the reimbursement and submit within 30 days of the conclusion of an event or program. Submit your online reimbursement form here. 

 

 

 

Check Request Form

Use this form to request :

  • A check in advance to pay a vendor

  • That the treasurer mail a check to pay a bill

  • A check you can cash at your bank to fund a cash box for making change at your event

  • A cash box to collect money during your event

Please provide at least 7 days notice if a check is needed. Submit your online check request form here. 

 

 

If you have any questions please email wfbmiddleschoolpto@gmail.com

 

 

WFBMS PTO COMMITTEE CHAIR INFORMATION

 

PTO Meetings

The WFBMS PTO holds two types of meetings: Public Board Meetings and Working Meetings. The meeting schedule is available here. 

 

Board Meetings are open to the public and used to discuss PTO business, finances, and to vote on expenditures. You are welcome to attend all of the Public Board Meetings. Middle School Principal Mike O’Connor attends these meetings. 

 

Working Meetings are closed to the public and allow the board to learn and discuss a topic more than a normal board meeting would allow. No formal action is taken at these meetings. 

 

In the event you need additional support for your event and would like to attend a working meeting to discuss your needs, please email wfbmiddleschoolpto@gmail.com prior to the next scheduled working meeting. Otherwise, committee chairs do not need to attend working meetings. 

 

 

Communications

Please email anything you want included in the weekly Thursday Newsletter emailed to parents and posted on the WFBMS PTO’s Facebook and Instagram profiles to wfbmiddleschoolpto@gmail.com by the end of the school day on Monday the week you would like the information published. In addition to the blurb you would like published, please provide:

 

  • Timing: How often would you like the information shared? For example: included in Thursday Folder for two weeks and posted on Social Media three times during the two weeks the blurb is included in Thursday Folder. 

 

  • Graphics: We’re happy to put something together for you, or you can create something yourself. If you create your own graphics, please see the WFBMS PTO Brand Guidelines to ensure your post is consistent with the look and feel of the rest of the PTO’s content. We use Canva to create all our visuals. 

 

The PTO Communications Team reserves the right to edit your submissions for length, and clarity. You are responsible for the accuracy of your information. 

 

 

Custodians

Please email wfbmiddleschoolpto@gmail.com 10 days in advance of your event with any equipment or set up requirements, such as the number of tables and/or chairs needed, and how you would like them set up. We will help you work with the Middle School Facilities staff to ensure you have what you need for a successful event. 

 

 

Event Space & Calendar

Please email wfbmiddleschoolpto@gmail.com to schedule an event in the building. We will help you work with the Middle School office staff to reserve the space you need and complete any necessary facilities paperwork. The building calendar fills up quickly, please submit your requests asap. 

 

 

Treasurer

Please submit all reimbursement requests, check requests, etc using the forms above (under PTO Treasurer Forms). Make sure you keep copies of all your sales receipts to scan (or photograph) and submit with your reimbursement requests. The IRS requires the PTO to maintain detailed documentation of all PTO fundraising and spending, and we appreciate your help with our record keeping.

 

Any questions about the forms, documentation, etc, may be sent to wfbmiddleschoolpto@gmail.com. 

 

 

PTO Closet

The PTO has a storage closet in the MS building. Anything stored in the closet needs to be:

  • Non-perishable
  • Placed in plastic bins or securely wrapped in plastic bags
  • Clearly labeled 

 

If you need to store your committee items, or retrieve anything from the closet, please email wfbmiddleschoolpto@gmail.com and we will help you coordinate a time with the facilities staff.